Job Title: Office Assistant
Location: Lakewood, NJ

HELLO, WORLD. MEET BEABLE 

We are revolutionizing literacy education by leveraging AI and cutting-edge technology to pioneer Career-Connected Literacy™—a groundbreaking approach that bridges the gap between literacy growth and workforce readiness.  For the first time, all students receive a personalized pathway to literacy proficiency and gainful employment, no matter where they start out. Our innovative platform fosters deep engagement, empowers students to take ownership of their learning, and introduces them to career opportunities at their reading level and in their language.  Career-Connected Literacy is not just a gamechanger, it’s a life changer. 

Beable is currently seeking an Office Assistant who is as passionate as we are about re-imagining lifelong success for all K-12 students! You will use your office administration experience to support multiple functions in our fast-paced start-up environment.  To thrive in this role, you’ll need to love variety, communicate well, and be extremely organized.   This is an individual contributor role based in our Lakewood, NJ office focused on office management and support to marketing, sales, and customer success teams.    

 Primary responsibilities

• Procure office supplies including weekly snack ordering and kitchen related items, event/conference supplies, marketing collateral, and other related procurement activities.  Work with Customer Experience, Customer Success and Sales departments and external vendors on procurement for customer facing projects. 
• Manage supply and inventory of printed marketing collateral and branded items, including swag, business cards, name badges, notecards, etc. Work with vendors to collect quotes and internal approvals, order and ship out for events. 
• Oversee all mail and shipping activities, including shipment projects for Marketing, Customer Experience, Customer Success, and Sales departments.  Also picking up, distributing and storing shipments as they arrive and routing sensitive mail to ensure immediate follow-up. 
• Download and clean contact lists for monthly newsletter and other company messaging.  Maintain contact lists in HubSpot including monthly duplicate and marketing contacts that impact billing.    
• Support company in-product and custom contests in coordination with Customer Experience and Customer Success teams.  Update monthly newsletter and associated company web pages with monthly contest winners. 
• Work with internal team members to post approved collateral (documents, brochures, videos, etc.) to Beable Materials SharePoint Site and keep the site updated. 
• Ensure the office is always organized and ready for employees and visitors. Ensure desks are assigned and set up for new hires and visiting employees. Receive vendors, candidates, and other visitors to the office, and ensure they are routed to the right parties as appropriate. 
• Act as main point of contact for operations vendors and systems, including VOIP phone system. 
• Coordinate office events, celebrations, and other in-office activities in coordination with HR and/or leadership.  May include vendor negotiations and management for off-site events. 
• Provide logistical support to company events including internal meetings, conferences, large PD sessions, sponsored dinners and other sales or customer success events.  This includes adhering to budgets, negotiating with vendors, and securing internal stakeholder approvals.   
• Provide adhoc office support to CEO and other leaders, including special projects, as requested. 

Job requirements and qualifications 

• Bachelor's degree in business or related field or 2 years in operations, office management, and/or marketing support within a fast-paced environment (or equivalent combination of education and experience). 
• Strong Office 365 skills: Outlook, Word, Excel, and PowerPoint. 
• Experience using CRM software and/or email marketing software preferred. 
• Proven ability to use exceptional communication and organizational skills to drive results in a fast-paced environment.
• Ability to manage multiple tasks while maintaining incredible attention to detail and accuracy.
• Ability to work independently and manage time effectively. 
• Reliable and trustworthy with sensitive and confidential business information. 

WHY WORK AT BEABLE? 

Work with Purpose. You’ll make an impact on the lives of hundreds of thousands of learners. We are a Public-Benefit Corporation united by a powerful purpose and common set of values. 

Solve a Vital Challenge. Bring equity to education and to life through the first all-in-one system that directly connects literacy to life-readiness. 

Create your Future.  Hone your skills at a collaborative, thriving education technology start-up that has an incredibly exciting future. 

Be Yourself.  Beable is an equal employment opportunity employer and a proud women-owned business that is committed to diversity and inclusiveness.